Fundraising Event Planning
The step-by-step guide to raising more by planning successful fundraising events.
Events Management Software Features
Plan ahead with an automatically updated event listing on your website.
Manage registration for multiple events at once — and save time.
Manage event ticketing with customized pricing, multiple ticket types, and more.
Leverage event data with custom reports & performance tracking.
Reach your event attendees — and keep them engaged after.
Track registration, attendance, and follow-ups for event attendees.
Planning the Fundraising Event
Choose the type of event | Set a budget
Find a target audience | Pick a time and date
Determine the type of fundraising event you want to host.
Set a budget for your fundraiser.
Step 1: Create a List of Items You’ll Need
Estimate what you think you’re going to require. These items might already be a part of your event checklist!
Once you’ve nailed down a rough idea of items you’ll need, you’re going to want to open up a spreadsheet. Make columns with titles along the lines of: “Item,” “Description,” “Amount needed,” “Estimated cost,” and “Actual cost.”
You don’t have to fill these columns in just yet!
Step 2: Enter Descriptions Into Your Spreadsheet
To keep all of your specifications straight, it may be helpful to enter particular descriptions into your spreadsheet. They don’t have to be extensive, but they should give some hint as to the needs of your organization.
Step 3: Research Items in Your Budget
Do some research on each of the items in your proposed budget. You may need to call your prospective venue or chat with a couple of different caterers to get an idea of those larger, less standardized costs.
Fill in the “Estimated Cost” column with your best (educated) guesses.
Step 4: Add Up the “Estimated Cost” Column
With all of the educated guesses filled in, you can then add up the “Estimated Cost” column.
That total should give you a good idea of your overall budget.
Step 5: Pad Budget for Unexpected Expenses
Of course, we all know that extenuating circumstances arise. In order to prepare for the worst case scenario, it’s important to add in a little cushioning to your initial estimated budget.
There will probably be hidden costs around every corner. Don’t forget to account for easy-to-forget realities, like taxes.
Step 6: Fill in Actual Cost (Once the Event Is Over)
The final step in crafting your budget will actually come once you’ve finalized every detail, and that most likely won’t be until after your event has ended.
The “Actual Cost” column is an important column to keep for future reference.
Your end goal should look something like the spreadsheet pictured above.
Find your target audience for your charity event.
Pick a time and date for your event.
Prepping the Event
Event paperwork | Concrete arrangements
Incorporate marketing | Sell tickets
See if you need to fill out any event paperwork.
Make concrete arrangements.
Incorporate marketing into your fundraising event planning.
Sell tickets for your charity event.
Launching the Event
Set up venue | Practice a run-through
Monitor engagement | Have fun!
Set up the venue on the day of the fundraiser.
Putting Things in Place
Practice a run-through of the event.
Pay attention to engagement during your fundraising event.
Have fun with it!
Close out | Thank you letters
Update attendees | Analyze event data