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Craft Beer Fundraising: The Ultimate Guide

Tim Sarrantonio

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Craft beer is big. Maybe not Super Bowl advertising big, but the United States now officially has more breweries operating than before Prohibition. In 2015, there was a 15% increase in the number of breweries compared to the year before. Beer produced locally accounts for 21% of all beer produced within the United States.

So why should your charity care? Because there’s a high likelihood that there’s a brewery that is invested in your community right down the street from where your nonprofit is operating. And local breweries love helping the community for a variety of reasons – investment in the community, marketing, or simply sharing their goods with the people who live and work where they make their product.

So how can your nonprofit make the most of one of the fastest growing industries in the United States? Grab a beer and find out.

Ways To Involve A Local Brewery

There are a great many ways to approach breweries in your local community to get involved in your charity. There are some obvious ones and then there are ones that depend on the brewery’s capacity to donate.

Some ideas are:

  • Beer donations

This is the most obvious and we’ll discuss how to ask for material donations below. But make it worth the brewery’s time when presenting the reason you’re asking for a material donation of product. For instance, always check with your venue on if they allow outside vendors to provide products. Each state has very different laws on how breweries can actually supply donations, so ensure you check your locality’s laws when it comes to alcoholic donations. These can be incorporated into any type of event or even turned into a whole festival of craft beers for charity!

  • Merch and Experience Donations

This is always something you can ask for. Local breweries offer an amazing amount of things that can be donated beyond beer – marketing items like coasters, bottle openers, signs; experience packages like brewery tours, brew with the brewer days, and special beer release opportunities. Don’t assume that just because you can’t get beer, you can’t involve your local brewery.

  • Tap Room Events

If your local brewery has a tap room (and they most likely do) then they may be open to having a special event for your charity for one night. Some breweries like Lagunitas have turned this into a part of their mission, in which bar sales are directly donated to the charity being featured that night. See if your local brewery is open to this type of event at their space.

  • Charity Beers

This is the most complicated but potentially the most exciting opportunity your nonprofit can do with a local brewery – have a beer made specifically for your mission. There is a lot that goes into this and don’t lead with this, but once that relationship is established open up the conversation to having a beer made that with each pint, growler, can, or bottle sold a portion goes to your charity. You have a lot of successful beers to point to.  

How To Approach Your Local Brewery

This is where charity best practices should be applied – never ask without making the donor feel special. However, there are a few items to consider when asking your local brewery for a donation.

  • Timing

This is the absolute most important item when it comes to asking a brewery for donation. You cannot ask them at the last minute. Breweries are businesses based entirely on production ebbs and flows, meaning that certain products may or may not be available when you need them. Supply for certain items may increase and your charity may be stuck with items you didn’t ask for or at worst not receiving a donation at all. Asking six weeks in advance of your event is a best practice when approaching any craft brewery. This allows them to set aside the product for your event or coordinate the experience packages you need.

  • Clarity 

Having worked with over thirty breweries in the Chicagoland area, the one thing I can say with absolute certainty is that being crystal clear in what you need and when you need it will mean your ask will be successful. If you are asking for an event, make that event’s date and time clear. Do you have an estimated number of participants in the event? Let them know that. Will they be the only supplier for the event’s beer that night? Let them know that. Use as much concrete information in your ask as possible (date, time, number of people, volunteer pourers or brewery staff needed, ice provided, etc.)

  • Connections 

This is where your skills as a fundraiser will come into play. Do you have a friend who works for the brewery? Do you know a local sales representative for a larger brewery? Do you know that the owner has a personal connection to your mission? Ask yourself why the brewery should care to donate to your cause as opposed to others. As with the case with all in-kind donations, relationships and connections are vitally important when making these asks.

Keep Them Involved

As with any donor relationship, there are ways to ensure that craft brewers stay connected to your nonprofit. Forming a long term partnership with a local brewery will ensure that your organization has a reliable partner for years to come.

  • Event Branding

One of the most successful events I created is The Arts of Life’s Charitable Chili Cook Off. Now in its seventh year, this event was created by partnering with a local brewery as its founding principle. Giving a local brewery a reason to come back each year, even without naming rights, is something that will cut down on event planning stress year to year.

  • Board Membership 

Being able to forge relationships is the core of any successful fundraising campaign and inviting craft brewery owners or employees to your nonprofit board should be a key goal of your board development. Don’t double up though – having one person is good enough, unless they rotate off.

  • Building Upon Success 

The best way to build off any important donor is to ensure they feel valued. Yet with breweries you can take this a step further by featuring their beers at small gatherings like board meetings or negotiating agreements where they are your exclusive beer sponsor at events. However, the nature of business in the craft beer world changes and things may change, so always be open to speaking to other local breweries and distributors in your local area.

It isn’t just breweries

As mentioned above, there are a great many breweries your organization can leverage in growing your mission. The craft beer community is relatively open to collaboration, so don’t feel the pressure to be exclusive with one brewery if you’re at least open about it. However, there are also other ways to leverage craft beer in your fundraising efforts.

  • Distributors 

If you’re not aware, the United States operates on a three tier system of distribution of alcohol. In short, that means that breweries are not generally allowed to sell their beer directly to the public. There are exceptions to this rule (taprooms, growler fills, etc.) but if you want to outright buy a keg, there’s a chance you need to work with a local distributor. Distributors are ways to coordinate many breweries for one event, for instance. If you can talk with your local package or liquor store, they may be able to put you in touch with a distributor representative who can help coordinate larger events.

  • Restaurants 

These are where you’ll be able to hold events themselves and many times they have a great relationship with a brewery representative. Brewery reps can assist in getting donated kegs and merchandise for your event, especially with an establishment they have a relationship with. However, be aware that some restaurants will not view a donated keg as a purely charitable donation and may attempt to profit off of the donated keg. Some breweries care, some don’t – but always ensure that the terms of a donated keg are clear in how much money your organization receives from it. While the IRS frowns upon donated items being resold for a profit, many restaurants simply don’t care or don’t understand charitable law.

  • Homebrewers 

This is the Wild West of the craft beer movement and should always be approached with optimistic caution. There is an active debate about the role that homebrewers can take in charity events, but depending on your state there is a good chance that homebrew clubs and stores can be involved in your charity. While we’d always stress checking with your local and state laws on the participation of homebrewers, there are ways to get them involved with your charity if you build that relationship. They’re passionate people and should not be overlooked.

There are also other types of vendors and partners you can look into, such as local artists who may donate original proofs of label design for craft beer labels, auxiliary services like craft brewery tour groups for experience packages, and fun merchandise items like beer cap maps.

Summary

The craft beer movement is not going away. There are going to be more breweries in your city than ever before and there is no reason why your nonprofit shouldn’t look into partnering with them. Just be respectful of their craft, their investment, and their time. This isn’t just beer to them – it’s a way of life. Your mission can be their mission, as long as you treat them with respect. It’s the yeast you can do.

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Showing 3 comments
  • Alexander Zambrano
    Reply

    Hi , my name is Alex Zambrano , an active board member of a non profit organization in Miami FL , and I would like to get more information of how do we contact the companies who offer their products to the public in events, and in some how we can raise funds by helping them to support our annually charities.

    Thanksfully

    Alex Zambrano.

  • Abby
    Reply

    Hi-

    I am working on getting a fundraiser set up in a brewery’s tap room, but I’m at a loss what to do. They can’t do trivia since they already work with a trivia company. Do you have any ideas of events to host?

    Thank you!

    • Tim
      Reply

      Abby,

      Trivia is always a fun one, but there’s lots of other options. My question for you is – what is your mission? Whenever I start planning an event, I follow the rule of trying to ensure that the core tenets of what you’re planning lines up with your mission.

      For instance, with the nonprofits that I’ve done fundraising at breweries for I did the following as three examples:

      – Comic books and literacy nonprofit : Drink and draw event where people had pens, paper, crayons, etc. and got to draw together

      – Theater nonprofit : basically did a short set of performances that showcased the work, but in a unique venue

      – Arts nonprofit : brought in artists and people got to drink while the artists spent an hour creating a unique piece of art for the event. Those pieces were then auctioned off.

      So my challenge to you is to find what makes YOU unique and see how that translates. If it isn’t obvious (e.g. working with the homeless), then see if they’ll let you do guest bartending and bring in some local celebs. Or if they don’t allow that, then you can never go wrong by bringing in some local food and doing a beer pairing event.

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